Traders Terms & Conditions
Please find below the Terms & Conditions related to Trading at the Lichfield Christmas Fayre.
These terms are reviewed on a regular basis.
Last updated: January 2024
1.1 Full payment for your pitch must be made at the time of reservation. Your pitch is not reserved until full payment has been received and cleared.
1.2 Once full payment has been received your booking will be reviewed. The organiser reserves the right to refuse bookings, at which point your payment will be refunded. This is usually, but not limited, to reasons such as ensuring that there are not too many traders of a duplicate nature. We do not enter into discussion around why you have been refused at stall at our event.
1.3 You will receive a form to complete which forms part of these terms and conditions. Failure to complete all relevant sections will result in your booking being cancelled with no refund.
1.4 Once the form is completed, and any necessary license such as Street Trading (if applicable) and/or TENs (if applicable) are obtained then only at this point will your stall be confirmed.
2.1 You will be allocated a pitch and, if applicable, a table by the organiser. Any changes to the position of your pitch (which must be within the lines marked up outside) or table must be agreed with the organiser before you move it.
2.2 Stall holders are responsible for removing all items and rubbish from their pitch prior to departure. Failure to do so may result in a fine from Lichfield District Council, payable by the stall holder. Offending stall holders will not be invited to attend future events organised by Lichfield Chamber of Trade and Commerce.
2.3 Stall holders must provide a copy of their current public liability insurance (minimum £5 Million) and any Food Hygiene Rating certification to the chosen standards of the organiser (currently 4 and above) via their profile. If you are a street food vendor you will also need to complete our Street Food Risk assessment.
2.4 Stall holders are responsible for ensuring that they comply with the necessary legislation regarding their products, i.e. food hygiene, UKCA certification etc. Failure to do so will result in you not being permitted to trade on the day of the event. No refunds will be given in these circumstances.
2.5 It is the stall holder’s responsibility to apply for Street Trading Licence, TENS and other individual licenses required by Lichfield District Council/Lichfield City Council as appropriate for your stall. Failure to do so will result in you not being permitted to trade on the day of the event. No refunds will be given in these circumstances.
2.6 Stall holders must ensure they have individual insurance for their own stock and property on the day and take responsibility for anything left unattended.
2.7 Stall holders are responsible for providing their own stock, fittings, and shelters, to fit within the pitch space allocated to them. Under no circumstances can you attach anything to the walls in the Guildhall.
2.8 Under no circumstances are generators permitted to be used.
2.9 If you are using electrical equipment this much have a current PAT Testing certificate otherwise you will not be permitted to use it. This will be checked on the day of the event and if found to be fault will be removed. If this means you can then no longer trade you will be asked to leave. No refunds will be given in these circumstances.
2.10 The organiser is not responsibility for stock, personal items, fittings, shelters, or property brought to the event by the stall holder in the event of loss, theft, or damage.
2.11 The organiser does not offer refunds to stall holders who experience poor sales during the event.
2.12 In the event of a vendor/stall holder cancellation, we will only offer a refund if the pitch can be sold to another vendor/stall holder. If this is within one month of the event a 50% admin charge will added for any resales i.e. you will only receive a 50% refund. No refunds will be offered within two weeks of the event.
2.13 Health and Safety is the responsibility of the stall holder.
2.14 Bookings are non-refundable under any circumstances on the day of the event. Neither are they refundable if we have to cancel the event due to severe weather etc.
2.15 Stall allocation is subject to change right up to the start time of the event.
2.16 We reserve the right to refuse bookings without prejudice.
2.17 Generally, tables and chairs are not provided. The only exception is to pitches within the Guildhall where these are provided and in the Hub at St. Mary’s where some tables and chairs may be available upon request.
2.18 If you DO NOT give permission for your products to be photographed, please display a NO PHOTOGRAPHY sign on your stall.
3.1 Trading times are from 10.00 am to 4.00 pm.
3.2 You will be allocated an arrival time and will be between 7.00 am and 9.00 am. Please do not arrive before this time as you will not be allowed access. No vehicles will be permitted access after 9.30 am.
3.3 Vehicles must be off site by 9.00 am if you are trading in Zone 3, The Three Spires, and 9.30 am.
3.4 There is no return before 4.00 pm.
3.5 Stalls must be packed down before you fetch you car.
3.6 If you are trading Zone 3, The Three Spires, you will not be permitted to return with your vehicle before 5.00 pm. You will however be permitted to walk your gazebo etc. off site at 4.00 pm when the organiser has deemed it safe.
3.7 All other locations after 4.00 pm, please wait for confirmation from the organiser that access is open before returning with vehicles.
4.1 Failure to adhere to any part of these term and conditions can result if you not being permitted to trade with us at future events.